Understand the reporting requirements and data responsibilities that RTOs have under the VET Information Standard. These requirements define how you manage, report and correct data, meet regulatory obligations, and support the appropriate access and use of VET data across the sector.
On this page:
The information on this page relates to reporting under the VET Information Standard. If you report using AVETMISS, please see National VET Data Policy.
Providing privacy notices to students
Your obligations
When you collect personal information from students, you must provide a privacy notice. This must be given at or before enrolment.
The privacy notice must include:
- why information is collected
- how it is used
- how it is shared
- how students can:
- access their information
- correct it
- make complaints
The privacy notice is available within the sample enrolment form on the VET Information Standard website.
You must also comply with the Privacy Act when handling personal information.
Nil activity reporting
You must notify NCVER if:
- no new students were enrolled
- no training was delivered during a reporting period.
The nil activity report must include the last activity date.
This ensures the system can distinguish between nil activity and missing data.
Exemptions from data reporting requirements
In some limited circumstances, you may not be required to report complete VET Information Standard data. This may apply where reporting would affect national security, or where you deliver certain types of emergency or community service training.
Even if an exemption applies, you will still need to provide aggregate information about your training activity at the end of each quarter.
Exemptions must be approved by the regulator and may include specific conditions.
For more information on exemptions go to the exemptions policy document on the Resources page.
Failing to report and data quality
You must ensure that data is accurate and complete.
If the data you provide is inaccurate or incomplete, it will be treated as not meeting your reporting obligations. You must correct any errors and resubmit the data.
If you do not meet your reporting obligations, you may breach your conditions of registration. This may result in regulatory action being taken.
For more information about reporting obligations go to your regulator’s website:
- Australian Skills Quality Authority (ASQA)
- Victorian Registration and Qualifications Authority (VRQA)
- Training Accreditation Council (TAC WA)
Other reporting obligations
Requests from the regulator
You may be required to provide additional information to the regulator at any time. This may relate to your operations, governance or compliance.
You must continue to meet other reporting requirements, including submitting annual quality indicator data.
Reporting on cessation of registration
If your organisation stops being registered as an RTO, you must provide all required data covering the period up to the end of your registration.
If any issues are identified with your data after it has been submitted, you must correct them within the required timeframes.
VET data access and disclosure
The data you provide is shared and used across the VET system. This supports research, policy development, system oversight and public transparency.
VET data is shared based on the principle of open access, unless restricted by law. Different types of data may be shared depending on privacy and legal considerations.
For more information on VET Data access and disclosure see the VET Data access and disclosure document on the resources page and the Accessing VET data page on the NCVER website.