On this page:
You must keep records for 7 years or as otherwise specified. You need a good system for maintaining records, as you may be audited at any time [part 60.1]. Keeping accurate and detailed records will help you comply with audits.
The following information and documents must be retained for 5 years:
- the information provided to a student before the student enrols in an approved course
- documents obtained or assessments undertaken to determine a student’s academic suitability
- records of students’ enrolments, including the day and time the student enrolled in the course
- information and documents collected in relation to an application for a VET Student Loan
- if applicable, the day and time a student gives you a VET Student Loan application
- all correspondence between you and the student (or the student’s parent or guardian) in relation to the course. This includes notices issued to the student.
- records of each use of your grievance procedure
- the census days and tuition fees for approved courses
- a copy of each version of a process or procedure required by the Rules, including the dates when the version was current
- marketing and promotional material relating to approved courses.
This does not include the recording, using and disclosure of Tax File Numbers.
Department may request information
We may give written notice requiring you to give information or documents relating to:
- the vocational education and training you provided
- your compliance with VSL legislation.
The information or documents must be given in the form requested by the notice. The notice may also include other requirements.
Legislation: Act s 45–46, s 51–54 and s 99–101, Rules s 98 and s 105