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This guide explains how to report recognition of prior learning (RPL) in TCSI.
Providers are encouraged to report each unit of competency as a Unit of Study (UoS) to ensure transparency.
How you need to report RPL depends on the circumstances in which RPL is granted. Follow the guidance for one of these 3 scenarios as appropriate:
- Scenario 1: RPL is granted as part of the UoS
- Scenario 2: RPL is granted (or not granted) following an RPL assessment with an assessment fee charged
- Scenario 3: RPL is granted following an RPL assessment with no assessment fee charged.
Scenario 1: RPL is granted as part of the UoS
It is intended that the student will enrol in a standard UoS (or the majority of it) as negotiated with the provider. Only a small proportion of the UoS will be granted via RPL.
Please report the Unit enrolment packet (VET) via TCSI Support as a typical unit as follows.
Table 1: Scenario 1
| TCSI | Element | Guidance |
|---|---|---|
| E329 | Mode of attendance | Is a required field for reporting in-scope unit enrolments. This data element is an assessment-only mode of study and does not usually require any attendance. If unsure which value to report, you may use 3, which will cover all possible scenarios (Multi-modal Mode of Attendance). |
| E354 | Unit of Study Code | Is the same for all students enrolled in the UoS. This is irrespective of whether they access RPL for some, none or all of the UoS. |
| E355 | Unit of Study Status Code | Indicates the outcome of the UoS in accordance with data element specifications. Must be either 1, 2, 3, 4 or 6 as appropriate. Do not report 5 (RPL) as this code refers to cases where the student does not undertake a standard UoS. |
| E339 | EFTSL | EFTSL is the same for all students. Report the EFTSL value for UoS. |
| E384 | Amount Charged | Is the tuition fee that the student was charged for the UoS. This could be the published fee or a lower fee if some of the UoS is covered by RPL. |
| E577 | RPL Code | Must be null (to be left blank/empty). This is irrespective of whether the student is receiving RPL for some, none, or all of the UoS. |
| E489 | Unit of Study Census Date | Is reported in accordance with data element specifications. |
| E600 | Unit of Study Commencement Date | Is reported in accordance with data element specifications. |
| E601 | Unit of Study Outcome Date | Is reported in accordance with data element specifications. |
Scenario 2: RPL is granted (or not granted) following an RPL assessment with assessment fee charged
It is intended that the student will not study the UoS (or the majority of it). The student will be charged an assessment fee and may or may not be undertaking some gap training. Most or all of the UoS will be covered by RPL.
Please report the Unit enrolment packet (VET) via TCSI Support with RPL details as follows:
Table 2: Scenario 2
| TCSI | Element | Guidance |
|---|---|---|
| E329 | Mode of attendance | Is a required field for reporting in-scope unit enrolments. This data element is an assessment-only mode of study and does not usually require any attendance. If unsure which value to report, you may use 3, which will cover all possible scenarios (Multi-modal Mode of Attendance). |
| E354 | Unit of Study Code | Is reported, as per the provider’s preference, as either:
|
| E355 | Unit of Study Status Code | Must be 5 (RPL). |
| E339 | EFTSL | Must be 0.000000001. |
| E384 | Amount Charged | Is equal to the RPL assessment fee that the student was charged. |
| E577 | RPL Code | Must be either 1 (RPL with no gap training) or 2 (RPL with gap training). Where RPL is not granted following the assessment, use 1. |
| E489 | Unit of Study Census Date | Is reported in accordance with data element specifications. |
| E600 | Unit of Study Commencement Date | Is the date that the RPL assessment starts. Must align with the ‘Activity Start Date’ reported to AVETMISS for assessment only clients. |
| E601 | Unit of Study Outcome Date | Must align with the ‘Activity End Date’ reported to AVETMISS for ‘assessment only clients’. |
Scenario 3: RPL is granted following an RPL assessment with no assessment fee charged
It is intended that the student will not study the UoS (or the majority of it). The student is not charged an assessment fee and may or may not be undertaking some gap training. Most or all of the UoS will be covered by RPL.
The RPL does not need to be reported. If you choose to report the RPL (optional), please report the Course prior credit packet (VET) via TCSI Support as follows:
Table 3: Scenario 3
| TCSI | Element | Guidance |
|---|---|---|
| E560 | Credit Value Used | Is the EFTSL value of RPL used towards the requirements of the course. |
| E561 | Credit Basis Code | Must be either 0500 (work experience) or 0600 (other). The other credit codes relate to study undertaken at another institution which does not constitute RPL for the reporting of VSL. |