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This is a step-by-step guide to help you navigate the VSL processes
Providers with VSL students who are studying superseded courses should engage with their students early and often. Students should be supported to complete their course before the end of teach-out or be transferred into the new version of the course.
This guide steps you through how to finalise a VSL student in a superseded course and transfer the student into the new version of the course.
Step 1: Activate the replacement course in HITS
Contact VETStudentLoans@dese.gov.au and ask for the replacement course to be activated under your HITS profile.
Step 2: Manage the student’s transfer in the eCAF system
- Trigger a progression form for the student in the eCAF system under the student’s current (superseded) course. This is how the student advises the department that they have transferred to the ‘new’ course. The student should select ‘withdrawn’ as the course status.
Note: we are currently updating eCAF to introduce a ‘transferred’ status, for these students.
- Establish a new VSL loan in the eCAF system using the ‘new’ course code. Ensure the new eCAF is established on or before the next census day, and that you accommodate the required 2-day cooling off period for eCAF submissions.
Step 3: Manage the student’s TCSI reporting
If the student has completed their current unit(s) of study under the superseded course:
1. Report the student in TCSI as having withdrawn from the course.
- Report future units under the ‘new’ course code.
If the student is part way through their unit(s) of study under the superseded course:
1. Withdraw the student from the superseded unit and course.
2. Re-report the ongoing parts of the course under the ‘new’ course code.
Step 4: Issue student’s Statements and Notices
You are required to update and reissue the Statement of Covered Fees, Fee Notices and Commonwealth Assistance Notices for affected parts of the student’s current (superseded course).
You are also required to issue a new Statement of Covered Fees, Fee Notices and Commonwealth Assistance Notices as they apply to the student, under the ‘new’ course.
Please refer to clause 4.5.3 of the VSL Provider Manual for further information or email VETStudentLoans@dese.gov.au
Annual update to courses approved for VSL
Courses approved for VET Student Loans (VSL) have recently been updated, with a number of new courses added, loan caps increased and replacement courses for non-current VSL approved courses added to the VET Student Loans (Courses and Loan Caps) Determination 2016 (Determination). These changes will be in effect from 8 March 2022, and we encourage you to familiarise yourself with the updated Determination. The list of amendments is available at the Federal Register of Legislation (the consolidated Determination, incorporating these changes, should also be available by early April).
Further information about the changes, including what you need to do to offer these courses using a VSL, and how to apply new loan cap bands, can be found at VSL 2022 Courses and Loan Caps. These changes are being progressively entered into HITS and eCAF. They will be available in eCAF early next week.
The changes to the Determination have been agreed to by Senator the Hon Stuart Robert, Former Minister for Employment, Skills, Small and Family Business.
The Determination is updated annually to ensure courses approved for VSL retain currency, and reflect industry and workforce needs, and that loan caps remain sufficient to provide for the course cost for the majority of full fee-paying students. Courses are added to Schedule 1 of the Determination if they are current and: STEM; or subsidised by at least 2 state and territories; or required for occupational regulation or licensing.
This annual update to Schedules 1 and 2 of the Determination:
- adds 20 courses that newly meet VSL eligibility criteria and 68 courses that are replacement courses for currently approved courses
- increases the maximum loan amount (loan cap) for 12 courses and
- removes 63 courses that are non-current and have an expired teach-out (no current courses have been removed from the Determination).
These updates complement the addition of 2 courses to ‘Schedule 3 – Approved courses for specified providers’ of the Determination, agreed by Former Minister Robert in January 2022. Courses were added to Schedule 3 following an application round for eligible providers and applicants were advised of outcomes earlier this year. In addition to the approved applications there were 8 courses added to Schedule 3 that replace currently approved courses, and an increase in loan cap for 2 courses.
We thank you for your patience as we progressed this annual process.
If you would like further information or have any feedback to inform our consideration of future processes, please contact us at VSLProviderApprovals@dese.gov.au